T's & C's for Bookings affected by the Corona Virus


Deposits are the same, £100 to secure your party slot, but it is 100% refundable if we are not advised to carry out the party by government advice.

Numbers in the Gaming Bus

Our limit for parties held in July and August is 6 children if aged between 7 and 11yo. If we are advised at the time of the party that more children is ok then we can increase the numbers towadrs our usual maximum of 10, with no increase to your quoted price.


Please note our gaming bus is equipped with hand sanitiser foam pumps. It is sanitised / wiped prior to every party we do including all controllers. We will also be able to provide face masks for the children if advised to do so. 

Moving your Booking

In the event of a booking not being able to be carried out due to the Corona Virus situation all customers are entitled to a full deposit refund or a re-booking at any time within a year from your original date.

Terms & Conditions for Next Level Gaming

Bookings & Deposits

  • In order to reserve your booking we require a £100 deposit Payable via PayPal, BACS or Cash. We can not reserve any events without a deposit. 
  • In the event of a cancellation we will refund 75% of the deposit amount if the cancellation is made in writing more than 4 weeks from the event date. No deposit will be refunded with less than 4 weeks to the event date.
  • Changing the booked event date with less than 4 weeks to go will be treated as a cancellation and therefor no deposit will be made. A new booking date will be treated as a new booking. 
  • All balances must be paid on the event day upon our arrival. This can be made by paying cash or card payment. We carry mobile card readers.
  • Although we always aim to arrive with adequate time to set up, in the event we are delayed on arrival due to traffic or other unforeseen circumstances your booked Gaming time will still be honoured but no discount or compensation will be paid. 
  • Next Level Gaming Ltd reserve the right to cancel any booking taken at any stage up to the time of the event due to circumstances outside of our control such as extremely bad weather, staff illness or any unsolvable technical issues. If an alternative date is not achievable then all deposits and/or final balances paid will be refunded in full without delay. 
  • Our standard prices as advertised on this website include a 40 minute drive each way from our base postcode of RG6. Travel times are based on results from Google Maps plus 10% to compensate for our van travelling at slower speeds than a car. Travel times will also be estimated to reflect travelling at the time of day or the proposed event, for examle, rush hour traffic. 
  • The latest event start time we offer is 5:30pm. We reserve the right to apply an increase to our prices if a start time is requested for 6pm or later. This will be highlighted at the time of quotation.  

Age appropriate Gaming

  • After a booking has been confirmed we will send you an online booking form requesting you as the booking party to set the age limit of the games to be played for the event you have booked. Next Level Gaming is in no way responsible for any games played by an attendee younger than the age rating of the game.  

Age of Attendees

  • We have a minimum age of 7 in the gaming van. We appreciate that for an age 7 birthday party in certain times of the year some children may still be only age 6 if they are school friends of the birthday child. Due to this reason depending on the number of age 6 children likely to be attending we reserve the right to reduce the numbers in the van upon quotation or pass on the opportunity to quote.
  • The oldest age group we accommodate is age 13 unless special acceptance by us. We do not provide parties for groups age 14yo and older, we do not provide adult parties under any circumstances. 

Console Updates

  • Our consoles are checked for game updates on a daily basis but with no prior warning or control over what time or date game updates are released to the world by the game manufacturers we can’t guarantee play ability of all games. Although we will always try to make sure all games are available, in the event a game requires an update during a gaming event no liability will be accepted by ourselves for the lack of game play for the specific game in question. This includes Fortnite. 

On Site

  • It Is the Event organisors responsibility to ensure there is adequate parking at the agreed location, that the ground is flat enough, (slanted to not good) and there is adequate access to the proposed parking place. Our Van requires 8 metres in length to park. It is your responsibility to liaise with neighbours etc that could block our access, any delays may impact on your booked Gaming time. We reserve the right to abandon any event upon arrival if we can not park safely or access the proposed space safely or without your assistance. In this event no refunds will be made of any amount. 
  • Any parking fees are the responsibility of the event organiser.
  • We accept no responsibility for any damage to driveways or ground parked on during the event.
  • In the unfortunate instance that a child or adult vomits or has a toilet accident inside the Gaming Van we reserve the right to pause the event with the extraction of everyone inside to seek to clean the van. Any loss of gaming time will not be reimbursed. If we are unable to clean up to our satisfaction during the event we reserve the right to implement a one off charge to the booking party of £50 to compensate our time to make good. 


  • It is the event organisers responsibility to provide access to 2 standard plug sockets within 20 metres of our parked position, failure to provide this could mean having to abandon the event with no refunds given.
  • Next Level Gaming ltd holds no responsibility in the highly unlikely event of any damage caused to the power supply for the event.


  • Any Damage caused to our Equipment or Van during the event that we deem as a result of improper behaviour or vandalism is not condoned. We reserve the right to charge to the booking party the reasonable costs of repair or replacement and/or abandon the event without prior warning with no refunds given.
  • Next Level Gaming ltd do not tolerate bad language, threatening, disrespectful or aggressive behaviour within the Van or towards our staff or other attendees of the event, in reflection to this we reserve the right to remove anyone from the Van as necessary or end the event at any time with no refunds.
  • We reserve the right to request the removal of any member of the event party from the Van if there is adequate reasoning to believe they are under the influence of drugs or excessive alcohol consumption. Faliure to comply to these rules may result in a stoppage of Gameplay temporarily or in full.   

Safety to Our Customers

  • Every effort has been made to ensure our Van is safe, clean and all together fit for purpose and that it complies with all Health and Safety requirements but anyone entering or exiting the Next Level Gaming Van do so at their own risk.
  • No food or drink is to be consumed within our Van unless granted by our team.
  • No smoking or vaping within our Van.
  • All adult members of our staff are DBS certifed. Proof to which can be requested prior to the event date.
  • Next Level Gaming Ltd have full public Liability insurance which can be requested at any time prior to the event day.
  • We hold no responsibility over any event member who may suffer from any form of photo sensitive related incident. These warnings are highlighted within our booking form. 
  • Our van does not have wheelchair accessibility, nor does it have accessibility via crutches inside the van, this is due to the very minimal space and the constant need to keep the isle clear at all times. 

Photography & Social Media

  • For advertising purposes we may take photos and/or short videos. These may be used on our website or on other social media advertising platforms. Details of this are also featured on our booking confirmation sent out upon every confirmed booking. As we are unable to seek permission from the parents of all the children attending regarding photos we ask the booking party to let us know if you'd prefer no photos or videos. You are also welcome to take photos as you please.

Technical Issues

  • In the event of unforeseen technical issues on site resulting in less Gaming time or less screens available a discount will be evaluated on a case by case basis after the event.

Internet Availabilty

  • Our Van is equipped to be self sufficient for online gaming via 4G. In the event we are unable to source sufficient 4G due to bad positioning or in rural areas we may request the use of the event organisers Internet via Ethernet cable. If insufficient internet is still not available then every effort will be made by our staff to not allow this to affect the enjoyment of the event and offline gameplay will be prioritised. We are in no way obliged to offer any discount to the event organiser if certain Games or Gameplay is unavailable due to lack of internet reception. 

Terms of Use

  • The Next Level Gaming Van, the gaming consoles within the van and games within them are for private use only. Not for commercial use. 
  • Next Level Gaming Ltd do not charge a fee to any event / booking party or the members of any event to play on our consoles, any use of the games consoles is completely free of charge.
  • The fee stipulated by Next Level Gaming Ltd to provide our Gaming Parties or attend any event on our website or conveyed in any other way is a hire fee for a set time period with our specially customised van and the A/V equipment (not including the games consoles) providing a one off event environment for up to 10 people. Event participants can bring and play their own games if they want.
  • We reserve the right to amend any service details for example pricing, service maps, offers, time frames of events without notice. Any booked events will not be affected. 

Wording definition of our Terms and Conditions 

  • We (Next Level Gaming ltd)
  • The company (Next Level Gaming Ltd)
  • Us (Next Level Gaming Ltd)
  • Our Staff (Anyone representing Next Level Gaming ltd)
  • The Van (The Next Level Gaming events Van)